Email Signature Generator.

Copy the signature here, then paste it into Gmail's signature box. In Gmail, click the gear icon, choose See all settings and stay on the General tab. Scroll to Signature, click Create new, name it and paste. Choose it as the default for new emails and replies, then click Save Changes at the bottom of the page. Gmail keeps the layout, links and hosted images.

Paste it into Outlook's signature editor. In Outlook on the web and the new Outlook, open Settings, then Account, then Signatures, paste and save. In classic Outlook for Windows, go to File, Options, Mail, Signatures, click New and paste. If the layout shifts in classic Outlook, use Download instead, save the file in your Signatures folder and pick it in the same window.

On a Mac, open Mail, then Settings, then Signatures, click the plus button and paste. Untick “Always match my default message font”, or Mail restyles your text. On iPhone or iPad, open Settings, then Apps, Mail, Signature, and paste. If the formatting changes, shake the device and choose Undo Change Attributes to keep the original layout.

Show a photo at about 64 to 96 pixels wide and keep a logo under about 200 pixels wide, with the whole signature under 600 pixels. Use an image saved at twice that size so it stays sharp on high-resolution screens; the generator sets the display size for you. Use PNG for logos, ideally with a transparent background, and JPG for photos.

Signature images load from a web address each time the email is opened, so the address must be public and use https. A file on your computer, a private cloud link or an image host that has expired won't work. Some recipients block images until they trust the sender, which is why your name and contact details should always be text, never part of an image.

Gmail allows up to 10,000 characters in a signature, and it counts the hidden HTML and images, not only the words you see. Signatures copied from other tools often carry extra code that uses up the limit. This generator writes compact HTML and shows the size under the preview as you edit. If you are near the limit, remove the disclaimer or a few social icons.

Yes, but keep it light: your name, title, company and one or two links. A plain text signature tells the reader a real person sent the email. Logos, banners and rows of social icons add images and linked domains that spam filters score, and they make the email look like marketing. The Plain template leaves all of those out.

You can, but it works against you. An image signature has no clickable phone number, email address or website, recipients who block images see nothing, and screen readers can't read it. An email that is mostly image is also a common spam signal. Keep your details as text and add a small photo or logo beside them if you want a visual.

Yes, it's free and needs no account. When you copy or download a signature, what you entered and the signature we generated are stored with your IP address and browser type, and cleared after 90 days, as our privacy policy describes. Uploaded images are kept so they keep showing in emails you have sent. AI suggestions use only your role, company and the signature check.